Econet Risk Assessment [Friends of Clayfield Copse]
Date: Saturday, 6th July 2019  (11:00 - 16:00)
Event: Meadows Day

Site: Clayfield Copse, Caversham
Site Manager: Reading Borough Council    Site Contact: Glenn Jones (0118) 933 0850
Meeting Point: Car Park, Caversham Park Road    Nearest Postcode: RG4 6AA    Map Ref: SU725767

Bonfires: Notify Fire Service if having bonfire, telephone no. 0118 945 2888 and ask for the Control Room; call both before fire lit and at end of day when leaving site.

Royal Berkshire Hospital (3.8m)
London Road, Reading, RG1 5AN Telephone: (0118) 322 5111

Assessment Summary: Public open space; Event - General;

Public open space
Last updated:
Typical uncontrolled outcomes
Stress, distress, minor cuts and bruises, sickness
Typical groups at risk
Volunteers, general public
  • Contact with public
  • Abuse or aggression from public
  • Discarded sharps
  • Uncontrolled dogs
  • Dog faeces
  • If available, place warning signs at approaches to work area.
  • Keep paths clear of tools and debris.
  • Avoid volunteers working in isolation.
  • If confronted be conciliatory, avoid aggravating situation; be prepared to walk away.
  • If sharps found, do not touch or move, highlight location and advise site owner or manager.
  • Warn volunteers of possibility of dogs causing a distraction by entering the work area.
  • Warn volunteers of likely presence of dog faeces.
  • If practical, remove dog faeces from work areas using bags or burying where unlikely to be disturbed. Avoid skin contact.
Event - General
Last updated:
Typical uncontrolled outcomes
Crush injuries; back strains; minor cuts and bruises; abuse of trust; distressed children and adults; verbal abuse; sickness and diarrhoea
Typical groups at risk
Volunteers; general public
  • Contact with moving vehicles in car parking areas
  • Display collapse
  • Slips, trips and falls
  • Children and young people becoming separated from parents
  • Handling displays, generators, tables and other equipment
  • Unsupervised access to children
  • Fire and bomb threats
  • Physical and verbal aggression from participants
  • Car parking will be planned and those guiding cars in will wear hi-visibility clothing.
  • Displays, gazebos, etc. should be assembled in accordance with manufacturers instructions.
  • Displays, including guy ropes, must not protrude into walk ways. Highlight guy ropes.
  • Displays should be assembled before public are admitted to site and dismantled after they depart.
  • Information and meeting point should be provided and clearly signed.
  • Locate loading/unloading point to minimise distances for equipment to be carried.
  • Demonstrate safe lifting and handling techniques.
  • If available, use wheelbarrows and other handling aids to move heavier items.
  • Ensure routes for transporting tools and materials are kept clear.
  • Activities involving children to be in full view of others.
  • Brief volunteers working with children on safe working practices
  • Keep walk ways clear of rubbish, cables and other items
  • Check walk ways frequently throughout event to ensure no build up of rubbish
  • Prepare evacuation plan and brief all volunteers on its contents.
  • Avoid volunteers working in isolation.
  • If confronted be conciliatory, avoid aggravating situation; be prepared to walk away.

   Econet's Health and Safety Policy can be found in the "About Us" section of our website at

   15 April 2019 09:25 T1907062297